Privacy & Impressum
Clear, plain-English details about how ProPrecept handles your data.
Privacy Policy Summary
The short version: Your notes, voice recordings, and generated feedback are never stored by us after processing. They are not used to train any AI model. We use third-party services to handle authentication, payments, text transformation, and voice transcription — none of them retain or train on your data under our API agreements. Full details below.
ProPrecept understands that preceptor notes are often fast, fragmented, and written under pressure at the end of a clinical shift. This tool exists to help Preceptors turn rough, candid notes into clear, professional, defensible placement feedback — without worrying about how the first draft sounds. Given that mission, ProPrecept does not want to store your data.
ProPrecept is a feedback transformation tool, not a clinical record-keeping system. It does not make clinical judgements, alter the meaning of your assessment, or store either input or generated output. Preceptors should avoid including patient names, PPS numbers, or other patient-identifiable information in their input. ProPrecept will strip identifiers that appear, but best practice is to omit them.
What We Process
Account and authentication: Processed via Clerk. Includes name and email address used to sign in (including Google or Microsoft single sign-on).
Payments: If you subscribe to a paid plan, payment processing is handled by Stripe. Payment card details are processed directly by Stripe and never touch our servers. Stripe also handles VAT calculation via Stripe Tax.
Text transformation: When you submit preceptor notes (typed or transcribed from voice), they are transmitted to Anthropic (API) to generate the response. We do not maintain a persistent history of your notes or generated feedback after processing is complete.
Voice input: When you use the optional voice input feature, audio from your device microphone is captured in your browser and transmitted to Deepgram (a speech-to-text provider) for transcription. The audio recording exists only in your browser's memory during the recording session and is not stored by us after transcription. Deepgram processes the audio solely to produce the transcript. The resulting text is then processed in the same way as typed text.
Feedback signals: If you use the thumbs-up or thumbs-down feature, we store only a timestamp and a rating (no input text, no output text). Optional free-text feedback notes are stored with your account to help us improve the tool.
Technical logs: Minimal information (such as timestamps, character counts, and basic diagnostics) may be retained for uptime monitoring, security, and abuse prevention.
Website analytics: ProPrecept uses Vercel Analytics, a cookieless web analytics service. It collects only aggregate, anonymised usage metrics (e.g. page views, visit duration, device category). No cookies are set and no personal data about individual visitors is collected or stored.
No Use for AI Model Training
As of February 2026, the AI and transcription services used by ProPrecept — Anthropic (text transformation) and Deepgram (voice transcription) — do not use data submitted via their APIs for model training under our API agreements. Anthropic excludes all API usage from training data. Deepgram does not use API data for training unless a customer opts into their Model Improvement Partnership Program, which we have not opted into. For current terms, please refer to each provider's own privacy policy: Anthropic, Deepgram.
GDPR and Irish Data Protection
ProPrecept is GDPR-compliant and complies with Irish Data Protection Commission (DPC) requirements. Your data is processed lawfully and transparently.
Legal basis for processing: Contract performance (Article 6(1)(b) GDPR) for delivering the service you subscribe to, and legitimate interest (Article 6(1)(f) GDPR) for service improvement and fraud prevention.
Data retention: Preceptor notes and generated feedback are not retained after processing. Account data (email, subscription status) is retained for the duration of your account and deleted upon request. Stripe retains billing records as required by tax law.
Sub-Processors
| Service | Provider | Purpose |
|---|---|---|
| Clerk | Clerk, Inc. (USA) | Authentication, account management |
| Stripe | Stripe, Inc. (USA/EU) | Payment processing, VAT |
| Anthropic API | Anthropic, PBC (USA) | Text transformation |
| Deepgram | Deepgram, Inc. (USA) | Voice-to-text transcription |
| Vercel | Vercel, Inc. (USA) | Hosting, CDN, Analytics |
All sub-processors operate under data processing agreements. Where data is transferred outside the EU/EEA, it is covered by Standard Contractual Clauses (SCCs) in accordance with GDPR requirements.
Your Rights
Under GDPR, you have the right to access, rectify, erase, restrict, port, and object to the processing of your personal data. You also have the right to lodge a complaint with a supervisory authority. For users in Ireland, the competent authority is the Data Protection Commission (DPC). To exercise any of these rights, contact us at hello@proprecept.ie.
EU Right of Withdrawal
Under EU Directive 2011/83/EU (transposed into Irish law by S.I. No. 484/2013), consumers purchasing digital content have a 14-day right of withdrawal. When you subscribe to ProPrecept, you are asked to consent to immediate access and to acknowledge that this waives the 14-day withdrawal right for the digital content already accessed (Article 16(m)). You may cancel your subscription at any time from your account settings to prevent future charges. Cancellation takes effect at the end of your current billing period.
Full Legal Privacy Policy & Impressum
ProPrecept is operated by ML Upskill Agents UG (haftungsbeschränkt), a company registered in Germany. For the complete legal privacy policy in German (Datenschutzerklärung), GDPR disclosures, international data transfer details, and the German Impressum, please refer to the official documentation at upskillagents.de.
Hohe Straße 13, 92249 Vilseck, Deutschland. Handelsregister: Amtsgericht Amberg, HRB 8114. VAT identification number and full Impressum as required under §5 TMG and §18 Abs. 2 MStV are published on the company website above.
Last updated: February 2026